PA

Share The Small Business Love: The Gift Of Outsourcing

MOMENTUM Business Support Administration, Business Support, Digital Marketing, Finance, HR and Recruitment, PA, Project Management, Research, Social Media
Three fanned out gift certificates on a blue background

Time is a precious commodity – especially for small business owners and entrepreneurs. So, if you know an SME that is constantly struggling to find enough hours in the day, why not show your love by gifting them the ultimate luxury – time. A gift certificate for our outsourcing services could be the perfect solution for the busy business owner in your life. It is a practical, time-saving, and problem-solving gift that will be truly appreciated.

So, if you are looking for a unique Valentine’s Day (or any other special occasion) gift that’s straight from the heart, look no further!

Why Outsourcing?

The concept of outsourcing has been around for centuries, after all why invest valuable time into tedious tasks when your expertise could be better spent elsewhere? Outsourcing is a highly efficient, cost-effective way to grow any business. It helps SMEs free up valuable time and resources to focus on core competencies. The ‘gift of time’ is a great way to share the small business love while providing the lucky recipient with a break from the hectic grind of running a business. They’ll be able to enjoy the freedom that comes with delegating and make space for more important things, without having to worry about the costs. It’s the ultimate, strategy to accelerate business growth.

What Services Can You Outsource?

The gift certificate can be redeemed against any service provided by MOMENTUM Business Support Ltd, and covers many aspects of both core and niche business operations. Some of our most popular services include bookkeeping, HR, digital marketing, and administration support – each tailored to suit the recipients needs and requirements.

Whether it’s a gift for someone special, a business or not for profit you admire, or perhaps a treat for yourself – we can agree that we could all use a few extra hours in the day. Available to purchase at any value, our certificates are the perfect way to begin an outsourcing journey.

For more information about purchasing or redeeming a gift certificate, get in touch today! Our experienced, fully trained team would be delighted to talk you through the process, offer their specialised back-office support or answer any quires that you or your gift recipient may have:

T: 01903 688789 E: makeithappen@mbsmih.com

Are You Spending Too Much Time On Admin?

MOMENTUM Business Support Admin, Administration, Business Support, PA
office man looking down at his wrist watch with concern

No matter what field your expertise lies in, a common ground for businesses always seems to be a lack of time. But could it be that we’re all just dedicating the hours to the wrong things? Research shows that SME owners and executives spend a weekly average of 16 hours carrying out administrative tasks and duties – almost half of the average working week! Those extra hours could be crucial for growth and productivity, and yet we’re spending them on tasks most of us don’t specialise in. Of course, we’re not suggesting you start neglecting your admin duties (after all they are a vital part of any business). However, outsourcing those tasks to a trained team could give you back that precious time.

What tasks does admin cover?

There are many duties that fall under administration – each varying from business to business. Most of the workloads cover clerical tasks like organisation, communication as well as maintaining internal databases. In short, admin is often the backbone of your business operations – ensuring everything runs smoothly.

Will outsourcing admin cost more?

Quite the opposite! In most cases, outsourcing admin is far cheaper than expanding your workforce internally. It allows your management to utilize specialist, third-party employees instead of delegating admin duties to your existing team members. This results in higher office productivity, promoting business growth, and sales. Finally, since you’re only paying for the exact time spent per task – you’re cutting down the additional costs of an average salary. Lowering the costs of a salary, recruitment and training means the additional benefits of an extra budget to put back into your business.

How will this benefit my business?

The best use of your time is doing what you’re good at, and freeing up those extra, weekly hours can make a ground-breaking difference to business growth. Giving your undivided attention to core tasks, helps you to focus and produce higher quality services for your clients – ultimately increasing sales and reach. It’s easy to get lost under all the admin, there always seems to be a time pressing task. But to move your business forward you must invest your time wisely – into projects with more prospective potential. 

If you’d like to find out more or if daily admin is getting you down, reach out to our team. Our administrative services are always tailored to suit you and your business’ needs, offering efficiency and a helping hand. Get in touch:  

E: makeithappen@mbsmih.com   T: 01903 688789

We’re Hiring!

MOMENTUM Business Support Admin, Home Working, PA
Blue vector graphic depicting three co-workers in an office space with a desktop computer

We are constantly growing and always looking for new individuals to join our expanding team. All our roles are flexible and diverse, please see our latest advert below:

Role: Admin, PA and Accounts Guru

Hours: Varied and flexible

Rate: To be discussed – Varies dependant on the client’s contract choice

Set up: Self-employed, working from home. A secure laptop and insurance will be required. Team support, training and systems’ access is provided.

Details: MOMENTUM is a small successful growing company, that works with clients all over the UK, supporting them and their businesses by providing remote back office services. There are currently 7 team members, and all of us work from home. Even prior to the pandemic we have always been a remotely based business. We have been running for almost 9 years and during this time have become expert communicators and collaborators using the many digital tools available to us. We provide Admin Support, Digital Marketing (inc. Social Media), Accounts, Credit Control, HR and many more services to small and medium sized businesses.

We are looking for a motivated, organised and customer focussed person to join our team to help provide our varied PA, Administration and Accounts services. The role will suit someone with proven strong administrative skills, who is resourceful, self-motivated and confident.

All aspects of the role will involve supporting numerous clients and demand an ability to quickly understand changes and new requirements. Flexibility is extremely important.

Whilst we all work remotely, we are a close team and communicate with each other constantly. We’ll provide support and training on our internal systems and processes and you’ll always have someone to help you or bounce ideas off of!

If you feel this is an ideal role for you, please send an email, with your CV and details, to Mikki at makeithappen@mbsmih.com

Passing The Baton – 45 Tasks You Could Outsource

MOMENTUM Business Support Admin, Administration, Business Support, Digital Marketing, Event Management, Finance, HR and Recruitment, PA, Project Management, Research
Hands typing on the keyboard of a white laptop

When you pass tasks that you are finding time consuming on to your virtual assistant, it leaves time and space for your company to grow. Your focus can return to what you do best – running your business. You may not have been aware of the incredible number of tasks that you could outsource, so here are just some of them that we offer to give you an idea…

VOICEMAIL CHECKING – Does your phone get full of voicemails? We can keep you up to date.

APPOINTMENT MAKING – Conducting calls to existing and prospective clients to make appointments.

DIARY MANAGEMENT – Keeping you and your diary up to date.

EMAIL MANAGEMENT – Sorting, cleansing and replying on your behalf.

DATA INPUTTING – We can help you keep your business records up to date and accurate.

SERVER AND ONLINE FILING – It’s easy for your server and online files to get out of hand. We can make sure that they stay clear and consistent throughout.

PREPARE TRAINING MATERIALS – Running training events or meetings can be time consuming with the amount you have to prepare. Whether that’s PowerPoint presentations or questionnaires, we can help.

COMPILING MEETING MINUTES – Attending meetings can take huge chunks of time out of your day, so the last thing you want to be doing is compiling meeting minutes, which can take up even more of your time. We can compile meeting minutes for you.

LEGAL FORM COMPLETION – We can take the process of completing necessary legal forms away from you by taking care of this remotely. One less thing for you to worry about.

FORM CREATION – Forms can be useful tools to gather information. We can help create these for you.

PREPARING PRESENTATIONS – Preparing an engaging, well laid out presentation can take time. Our malicious attention to detail and keen eye for design can take care of this for you.

DATABASE CLEANSING – Keep your database free of irrelevant documents with our database cleansing service.

EXCEL DATABASE CREATION – We love a good spreadsheet! If you need one created, look no further than MOMENTUM.

REPORT CREATION – Need daily, weekly or monthly reports but don’t have the time in your day to create them? Pass the task on to us.

 DOCUMENT CREATION – Need a specific type of document created, but not sure how to do it, or simply don’t have the time? Let us help you out.

ONLINE RESEARCH – Collecting data via the internet.

CUSTOMER RESEARCH – Gathering information about your customers’ needs and preferences.

KEYWORD RESEARCH – Research into keywords that people enter into search engines relating to your business.

COMPETITOR ANALYSIS – An assessment of the strengths and weaknesses of current and potential competitors. 

TWITTER SOCIAL MEDIA MANAGEMENT – We are experts in the ‘twittersphere’. We’ll help you stay connected sharing relevant, frequent and direct messages to your followers. We help clients in a number of industries reach their target market in 280 characters or less!

FACEBOOK SOCIAL MEDIA MANAGEMENT – Our skilful social media gurus can help you gain organic page likes on this popular social networking site, making sure details of your offerings and expertise reach prospects and existing customers.

LINKEDIN SOCIAL MEDIA MANAGEMENT – We can help you reach even more businesses and contacts. Let us start building your business presence on LinkedIn by creating your Company Page, attracting followers, and posting regular updates to drive engagement.

PINTEREST SOCIAL MEDIA MANAGEMENT – Pinterest is a great social network for sharing details of your images and videos – including links, making this the perfect platform for us to promote and visualise your products and services.

BLOG CREATION – Helping you to get regular messages and insightful content to your online audiences.

PROOF READING – We can read over everything you’ve written, checking for errors and ensuring your grammar and tone are consistent.

COPYWRITING – If you’re creating or updating a website, we can help by creating bespoke keyword focussed copy.

EMAIL CAMPAIGNS – Targeted messaging, monthly updates, one off communication and much more.

SEARCH ENGINE OPTIMISATION – We can help you to achieve high ranking search results.

CONTACT DATA – Turning your business cards and other contacts lists into functional databases.

NEWSLETTERS – Regular digital communications providing key updates and marketing opportunities.

BUSINESS LISTINGS – Getting your business noticed and supporting your SEO strategy.


CREDIT CONTROL – Building relationships with your customers to improve your cashflow.

REDUNDANCY AND TUPE – We can provide specialist employer advice on making employees redundant, dealing with business transfers, or changes to service provisions within your business.

DISCIPLINARY AND GRIEVANCE – We can support you with developing a disciplinary or grievance procedure, or to provide advice and support when managing an employee disciplinary or grievance case.

CHANGE MANAGEMENT – We can support you throughout your organisational changes to allow you to focus on your day to day business.

PERFORMANCE MANAGEMENT – We can provide you with specialist advice or training on managing performance, and we can support you with developing an effective performance appraisal system.

RECRUITMENT AND SELECTION – We can help you with writing job specifications, job descriptions, recruitment selection frameworks and support you through the selection procedure. We can provide job offer paperwork and contracts of employment, and even support you on your induction procedure.

CONTRACTS AND EMPLOYEE HANDBOOKS – We can review your existing contracts, policies and procedures to ensure they are up to date with current legislation requirements. We can also tailor our templated frameworks and policies to suit and protect your business.

HEALTH AND SAFETY POLICIES – We can review your existing policies and procedure to ensure they are up to date with current legislation. We can also tailor our templated frameworks and policies to suit and protect your business.

INVOICE CREATION – Creating and generating your invoices for your customers and clients.

SENDING INVOICES – Ensuring your invoices are sent regularly and on time.

CASHFLOW FORECASTING – Ongoing predictions based on historical data.

 PROJECT MANAGEMENT – Planning, organising, staffing, leading or directing and controlling your project.

 PROJECT SUPPORT – Assisting with any aspect of your projects, and supporting managers.

 EVENT MANAGEMENT – Contacting and liaising with suppliers, gathering information needed for the events and finding the best prices. Planning, organising and managing your events – what, when, where, how, who. Researching venues and suppliers, finding the best venues and suppliers to fit with your event and budget.

We pride ourselves on adding value to every single task that we undertake. Whether you need your admin organised and taken off your hands, a virtual PA to keep you and your business on track or more substantial support with your HR, projects or events, we are here to make sure you can make it happen..

E: makeithappen@mbsmih.com  /  T: 01903 688789.

Why hire a VA over a PA?

MOMENTUM Business Support Admin, Administration, Business Support, PA
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Q – What’s the difference between a VA (Virtual Assistant) and a PA (Personal Assistant)?
A – Nothing apart from geography!

You know that you need to outsource all those niggling admin tasks that are taking up your time and stopping you from earning money and growing your business, but you don’t know whether to employ a PA or not. Sound familiar?

Well there is an answer, and that is using a VA. More and more small businesses and freelancers are hiring VA’s as a solution to the limited time they have available.  Hiring a PA takes a lot more time, energy and money than hiring a VA and here’s why: –

  • It takes time to interview and hire the right person who is qualified and matches your personality (as you’ll have to be with them all day).
  • PA’s cost more than their salaries! There’s training, office costs (heating, lighting, equipment etc), overtime. Also take into account comfort and coffee breaks…!
  • What if some days you do not have enough work for them to do?
  • If you hire a temporary PA through an agency, there are agency fees to consider.

The list is endless.

Virtual Assistants reduce your labour costs, we are independent contractors which means we work around your schedule (including outside normal business hours) at the same rate and you only pay for the time spent on your project. We work from home or our own sourced work space and care about our business, it’s our livelihood. We want you to call us and recommend our services to others, so you know you will get the very best service.

Unless you specifically need and can afford a PA then working with a VA will allow  you to be more productive and give your business the MOMENTUM it  needs to move forward without the extra overheads and employment headaches!

If you have any questions about VA’s or PA’s, then please get in touch. We have an amazing team and we love to help!

T: 01903 688789 E: makeithappen@mbsmih.com