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Effective: To successfully achieve the results that you want.
In most cases, the result we want is to get the task done and get it done well. Knowing what it is that you need to complete, or are trying to achieve, is the first hurdle.
From small tasks to big projects, the key to being most effective is to identify everything you need to do in the form of a to-do list. Start by making a note of everything you need to get done, not just the larger jobs, but the little ones as well.
Takeaway Tip
Always start with a to-do list
Add Timeframes to Your To-Do List
Make your to-do list more effective by including timescales for every task you plan to complete (for example: 10 minutes, 2 hours, etc.).
You should also include timeframes for when tasks need to be completed by (for example: 1 week, 2 days, etc.). This gives you a much clearer idea of exactly what you need to do, by when, and how long it will take.
Takeaway Tip
Ensure your to-do list includes realistic timeframes for every task
Plan Ahead for Each Day or Week
You want to be as effective as possible from the beginning of each new day. Give yourself a helping hand by knowing exactly what you’re going to achieve before you even sit at your desk or workstation.
Write your to-do list the day before, or at the beginning of each week. This helps to eliminate procrastination and allows you to start your day with focus.
Takeaway Tip
Know what you are going to achieve the day or week before
Block Out Time in Your Calendar
Including set time slots in your calendar each day for key tasks and general admin is vital to ensuring the time is made.
Blocking out specific days each week for meetings (for example, Tuesdays and Thursdays) will also help you to be more effective. It prevents rushing between tasks and trying to juggle travel and work at the same time.
This approach also applies to larger, recurring tasks such as month-end processes or invoicing. Setting aside specific time each month will help you stay focused and get these jobs done.
Takeaway Tip
Set aside time in your calendar for admin tasks, meeting days and month-end work